HKGN Chicken Machine Works
HKGN Chicken Machines

Poultry Machinery OEM

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Refund & Cancellation Policy

Last updated: January 2025

Customer Satisfaction Guarantee: HKGN Chicken Machine Works stands behind the quality of our products. If you're not satisfied, we offer a clear and fair refund and cancellation policy.

Order Cancellation Policy

Before Shipment

✓ Full Refund Available

  • You can cancel your order anytime before it is dispatched
  • 100% refund will be processed to your original payment method
  • No cancellation charges apply
  • Contact us immediately via phone (+91 72044 71835) or WhatsApp

After Shipment / In Transit

⚠️ Partial Refund After Deductions

  • Once shipped, you can still cancel but shipping costs will be deducted
  • Refund = Order Amount - Actual Shipping Costs - Return Shipping Costs
  • Product must be returned in unused, original packaging
  • Refund processed within 7-10 business days after we receive the return

After Delivery

After delivery, orders cannot be cancelled but may be eligible for return under our Return Policy (see below).

Return Policy

7-Day Return Window

We accept returns within 7 days of delivery for the following reasons:

Damaged Products

Product arrived damaged during shipping

Defective Items

Manufacturing defects or product not working as described

Wrong Product Delivered

Received incorrect item or model

Missing Parts/Accessories

Package incomplete or parts missing

Return Eligibility Criteria

To be eligible for a return, the following conditions must be met:

  • Product must be unused and in original condition
  • Original packaging, tags, and labels intact
  • All accessories, manuals, and parts included
  • Return request made within 7 days of delivery
  • Photo/video proof of damage or defect (if applicable)

Non-Returnable Items

The following items cannot be returned:

  • Rubber Fingers & Consumables: Once packaging is opened (unless defective)
  • Custom/Special Orders: Products made to custom specifications
  • Used Products: Items showing signs of use, installation, or wear
  • Damaged Packaging: Products with damaged or missing original packaging
  • Beyond 7 Days: Returns requested after 7-day window

How to Initiate a Return

1

Contact Us Immediately

Call +91 72044 71835 or WhatsApp us within 7 days of delivery. Provide your order number and reason for return.

2

Send Proof (If Damaged/Defective)

Share clear photos or videos showing the issue via WhatsApp or email (info@hkgnchickenmachines.com).

3

Get Return Authorization

Our team will review and approve your return request. You'll receive a Return Authorization Number (RAN).

4

Pack & Ship the Product

Pack securely in original packaging. Ship to our Gowribidanur address. Include RAN on package.

5

Inspection & Refund

We inspect the returned product. Once approved, refund is processed within 7-10 business days.

Refund Processing

Refund Timeline

  • Approval: 1-2 business days after receiving returned product
  • Refund Initiation: 2-3 business days after approval
  • Credit to Your Account: 5-7 business days (depends on bank/payment method)
  • Total Time: 7-10 business days on average

Refund Method

Refunds are processed to the original payment method:

  • Online Payments (Razorpay): Refunded to same card/UPI/bank account
  • UPI/GPay/PhonePe: Credited directly to linked account
  • Bank Transfer: Refunded to same bank account (provide details if needed)
  • Cash on Delivery: Bank transfer (provide account details)

Return Shipping Costs

✓ We Pay Return Shipping If:

  • Product arrived damaged during transit
  • Product is defective or not working
  • Wrong product was delivered
  • Parts or accessories missing from package

✗ Customer Pays Return Shipping If:

  • Change of mind (no longer need the product)
  • Ordered wrong product by mistake
  • Product doesn't meet expectations (not a defect)

Warranty vs Return Policy

Return Policy (7 Days)

  • • For damaged, defective, or wrong items
  • • Full refund if eligible
  • • Product must be unused
  • • Apply within 7 days of delivery

Warranty (1 Year)

  • • For manufacturing defects after use
  • • Free repair or replacement
  • • Valid for 1 year from purchase
  • • Covers motors, frames, components

Note: If a defect appears after 7 days but within 1 year, use the warranty claim process instead of the return process. See our Terms & Conditions for warranty details.

Exchange Policy

We do not offer direct exchanges. If you need a different product or model:

  1. Return the original product (follow return process above)
  2. Receive refund within 7-10 business days
  3. Place a new order for the desired product

Exception: If we sent the wrong product, we will arrange immediate exchange at no extra cost.

Need Help with Returns?

Our customer support team is here to assist you with returns, cancellations, and refunds.

Contact Information

Phone: +91 72044 71835

WhatsApp: +91 72044 71835

Email: info@hkgnchickenmachines.com

Return Address

HKGN Chicken Machine Works
Behind HP Petrol Pump
Gowribidanur - 561208
Chikkaballapur District, Karnataka

Business Hours: Monday - Saturday, 9:00 AM - 7:00 PM (IST)
We respond to return requests within 2 hours during business hours.

Important Notes

  • • All refund requests are subject to verification and approval
  • • We reserve the right to reject returns that don't meet eligibility criteria
  • • Fraudulent return claims will result in order cancellation and legal action
  • • This policy is subject to change; check this page for latest version
  • • For bulk orders (>5 units), special return terms may apply - contact us